According to the Companies Act, 2013, every registered company, whether it’s a Private Limited Company, a One Person Company (OPC), a Section 8 Company, or a Limited Company, is required to complete annual compliances regardless of whether any activities are conducted or not (meaning even inactive or zero turnover companies are obligated to fulfil their filings). Annual compliances primarily include the preparation of Books of Account (Profit and Loss Statement, Balance Sheet, and Notes), filing of Income Tax Return (ITR), statutory audit by a Chartered Accountant (CA), and ROC Filings. Failure to comply with any of these obligations results in heavy penalties.

Typically, companies are required to have their Books of Account audited by a Chartered Accountant, file ITR, complete DIN KYC, and complete ROC Filing, which includes MGT-7 Filing, AOC-4 Filing, ADT-1 Filing, DPT-3 Filing, MSME-1 Filing, etc. However, depending on sales and gross receipts, additional compliance may be applicable. Feel free to contact us if you’re confused and want to know the exact compliance list for your private limited company.

In addition to annual filing, Private Limited or other company forms must comply with the provisions of the Companies Act. Any changes in Auditor, Director, Business Place, Activity, Shareholding, Loan, and Charge creation, etc., must be reported to the ROC via filing of MCA forms. Board of Directors are the responsible for each compliance filing, thus filing of company compliance is top most responsibility of director.

Applicable Compliances for Private Limited Companies in India

Let’s check the list of compliances required to be maintained by every Pvt. Ltd. Company in India:

One-Time Compliance:

• ADT-1: Auditor Appointment – Within 30 Days of Company Incorporation
• INC-20A: Business Commencement – Within 180 Days of Incorporation

Annual ROC Compliance:

• Holding of AGM and Board Meeting (Paperwork)
• AOC-4: Financial Statement Filing (Including P&L, Balance Sheet, and Directors’ Report) – Within 30 Days of AGM
• MGT-7A: Annual Return – Within 60 Days of AGM
• DIR KYC: Director KYC – Before 30th June Every Year
• DPT-3: Deposit Return (Loan) – Before 30th June Every Year
• MGT-14: Filing of Resolutions of Board Meeting – Within 30 Days of Board Resolution
• MSME: Filing of MSME-1 if MSME Creditors

Audit and Income Tax:

• Statutory Audit – Before 30th September Every Year
• Income Tax Audit – Before 30th September (only if applicable)
• ITR Filing – Before 31st October Every Year

Event-Based Filing:

• Change in Directors
• Change in Capital
• Business Place Change (Registered Office Change)
• Auditor Resignation and Appointment
• Loan/Charge Filing
• Other MCA-ROC Filings